Operations Analyst, Bonn, Germany, NOB FTA
Organizational Context
UN Women is dedicated to gender equality and the empowerment of women. The Strategy, Planning, Results and Effectiveness Division (SPRED) focuses on integrating corporate strategy and performance measurement to enhance decision-making and drive the implementation of UN Women’s Strategic Plan. The Strategic Planning Unit (SPU) within SPRED manages policies and systems for planning, monitoring, and reporting.
Job Purpose
The Operations Analyst, under the Chief of SPU, oversees all operational aspects of the Strategic Planning Unit (SPU), including financial and human resources management, procurement, logistics, security, and ICT. This role ensures efficient operations aligned with UN Women's rules and regulations. The analyst provides guidance to SPU staff on operational functions and collaborates with relevant HQ divisions to ensure compliance with corporate policies. The position supports programmatic functions by coordinating knowledge management, assisting with audits, and managing planning, monitoring, and reporting using corporate systems.
Responsibilities
Coordinate SPU operations in line with UN Women rules and regulations, including drafting and implementing annual workplans. Implement corporate budget, financial, procurement, and HR policies and procedures, overseeing all operational activities and ensuring staff compliance. Facilitate recruitment processes and contract management, acting as HR/Leave Monitor and supporting mandatory training. Arrange logistics and travel for official missions and provide administrative support for SPU events. Organize learning sessions on operations-related matters. Exercise proper financial controls, manage resource planning and expenditure tracking using Quantum ERP, and monitor/report on delivery against workplans. Oversee procurement processes, manage assets, and serve as the focal point for ICT and security issues. Provide coordination and technical support for workplan development, monitoring, reporting, and document management, and assist with audits and system enhancements.
Work Experience
Requires a minimum of 2 years of progressive experience in office management, operations, or budget/finance in a large international or corporate organization. Experience in programme/project management is essential. Proficiency in computer software (MS Word, Excel, PowerPoint) and web-based management systems is required. Experience with ERP systems (e.g., Oracle Cloud), international development, the UN system, workplan management, and document management is desirable.
Skills
Office Management, Operations, Budget/Finance Management, Human Resources Management, Procurement, Logistics, Security Management, ICT Management, Financial Controls, Resource Planning, Expenditure Tracking, Asset Management, Programme/Project Management, Use of ERP Systems, Document Management, Strategic Planning, Results-Based Management (RBM).