Chief of Administration (Director, Administration and Conference Management Division)
Organizational Context
The United Nations Economic Commission for Africa (UNECA) aims to deliver ideas and actions for an empowered and transformed Africa, guided by the SDGs and Agenda 2063. This role is situated within the Administration and Conference Management Division (ACMD) at UNECA in Addis Ababa, reporting to the Deputy Executive Secretary - Programme Support.
Job Purpose
The Director of the Administration and Conference Management Division is responsible for the effective, efficient, and systematic management and delivery of all administrative support services for UNECA. This includes providing strategic leadership and advice, ensuring adherence to UN regulations and policies, and managing resources cost-effectively. The role involves developing strategies for human resources, finance, IT, supply chain, facilities, and conference management. It also entails preparing reports for senior management and legislative bodies, overseeing audits, managing budgets, ensuring high-quality service delivery through innovation and automation, and promoting UN reform initiatives. The Director leads and develops divisional staff, fostering teamwork and data-driven decision-making to support UNECA's mandate.
Responsibilities
Provide strategic leadership and advice on administrative planning, including financial, human, and physical resource management. Develop and implement frameworks for administrative, financial, and human resources management, ensuring adherence to fiduciary standards. Create strategies and procedures for cost-effective management of human resources, finance, IT, supply chain, facilities, publications, conference management, healthcare, and host country relations. Prepare reports for senior management and UN legislative bodies, provide guidance on policies and regulations, and manage audits. Develop cost plans, monitor expenditures, and guide financial and resource planning. Oversee conference management services, ensuring effective planning and delivery of meetings and related support. Ensure high-quality outputs and implement innovative strategies for sustainable operations and service improvement. Promote UN reform policies and initiatives through inter-agency coordination and common services. Lead, supervise, and develop divisional staff, coordinating work within the division and with other UN entities. Foster teamwork and communication, and utilize data analytics for planning and decision-making.
Work Experience
A minimum of 15 years of progressive experience in administration (e.g., finance, HR, facilities, supply chain) is required. Experience managing a diverse workforce and leading organizational change initiatives is desirable. Experience representing organizations on administrative matters and leading interagency initiatives within the UN system or comparable organizations is also desirable.
Skills
Professionalism, Planning & Organizing, Client Orientation, Leadership, Judgment/Decision Making, Data analysis and interpretation, Strategic planning, Financial management, Human resources management, Conference management, Change management, Inter-agency coordination.