Finance and Budget Officer
Organizational Context
The Common Administrative Platform (One Executive Office) within the UN Secretariat's Department of Operational Support provides comprehensive administrative and operational services to New York-based entities. As part of the UN80 reform, One EO is consolidating administrative functions into unified platforms. This role is situated within Client Desk 4, reporting to the Finance Team Lead.
Job Purpose
The Finance & Budget Officer is responsible for managing and overseeing the financial and budgetary aspects of client entities within the Common Administrative Platform. This includes the preparation and finalization of medium-term plans and budget proposals, ensuring compliance with legislative mandates and organizational policies. The role involves liaising with program managers, providing detailed resource requirement inputs, and supporting intergovernmental bodies in budget reviews. Additionally, the officer administers and monitors budget implementation, manages extra-budgetary resources, and prepares performance reports, analyzing variances. The position also involves providing guidance and training on budgetary matters and acting as a Certifying Officer to ensure financial integrity and compliance with regulations.
Responsibilities
Key responsibilities include the review, analysis, and finalization of medium-term plans and their revisions, ensuring alignment with departmental submissions and intergovernmental body decisions. The role involves preparing and finalizing cost estimates and budget proposals for staff and non-staff requirements, ensuring compliance with legislative mandates. The Finance & Budget Officer will issue allotments, authorize sub-allotments, and manage budget implementation, recommending fund reallocations as needed. Monitoring expenditures, administering extra-budgetary resources, and preparing budget performance reports are crucial. The officer will also provide advice and training on budgetary policies, participate in inter-departmental meetings, and draft reports for intergovernmental bodies. Acting as a Certifying Officer and ensuring the integrity of financial systems are also key duties.
Work Experience
A minimum of seven years of progressively responsible experience in finance, administration, budget, or business administration is required. Essential experience includes supporting senior managers in budget proposal defense before legislative bodies, working within a UN or comparable international organization's finance team, and utilizing ERP systems (like Umoja BPC and Umoja Analytics) for budget formulation and financial reporting. Experience managing cost recovery funds and in data analytics is desirable.
Skills
Professionalism in financial and budgetary principles, budget development, and resource administration. Ability to develop budgetary policies and strategies. Strong analytical and data interpretation skills for decision-making. Accountability for responsibilities and commitments. Client orientation, focusing on client needs and partnerships. Proficiency in financial systems and data analysis is essential.