ADMINISTRATIVE OFFICER (Operations and Resource Management)
Organizational Context
The United Nations Support Office in Haiti (UNSOH) in Santo Domingo provides support to the Gang Suppression Force, the UN Integrated Office in Haiti, the Haitian National Police, and the Haitian Armed Forces. It also delivers technical assistance to the Organization of American States. The Administrative Officer reports to the Chief of Operations and Resource Management, overseeing administrative resource management, budget, HR, and operational support.
Job Purpose
The P-4 Administrative Officer (Operations and Resource Management) is responsible for coordinating and overseeing administrative resource management, budget and financial controls, human resources and post management, and movement control coordination within the UNSOH Santo Domingo office. This role involves analyzing data to identify trends and risks, developing and implementing administrative procedures, and advising senior management on various administrative matters. The position also supports planning and forecasting resource requirements, ensuring alignment with operational priorities and available resources. The officer exercises delegated administrative and budgetary authority, monitors resource utilization, and supports mission management on special initiatives, including evacuations and staff welfare activities, contributing to the overall operational effectiveness and efficiency of UNSOH.
Responsibilities
The Administrative Officer is responsible for coordinating administrative operations and resource management, ensuring compliance with UN rules and regulations. This includes analyzing data to assess performance and identify risks, developing and implementing administrative procedures and internal controls, and forecasting resource requirements. The role involves advising senior management on budgetary, financial, and human resources matters, and exercising delegated administrative and budgetary authority. The officer will coordinate and support movement control activities for personnel and cargo, including logistical support and medical evacuations. Responsibilities also extend to budget and financial management, including preparing budget proposals, monitoring budget implementation, and maintaining financial controls. Furthermore, the role involves coordinating human resources management, including workforce planning and monitoring staffing tables, and conducting resource data analytics and reporting to support decision-making. Strategic coordination, compliance, and oversight are key, involving liaison with mission components and HQ, providing technical guidance, and serving as an audit focal point.
Work Experience
A minimum of seven years of progressive experience in general administration, budget, human resources, and logistics is required. Demonstrated experience in planning, forecasting, monitoring, and coordinating resources is essential. Experience in coordinating logistics, transportation, and mission support activities, including movement of personnel and cargo, is also required. Experience in data analysis and reporting, supporting audits, and liaising with external partners is necessary. Experience within a UN Common System or comparable international organization is desirable.
Skills
Professionalism, Planning and Organizing, Accountability, Client Orientation, knowledge of administrative, budgetary, financial and human resources policies and procedures, analytical and evaluative skills, ability to identify issues and formulate recommendations, efficient time management, commitment to achieving results, and maintaining calm in stressful situations.