Intern - Administrative Assistant
Organizational Context
The UN System in Timor-Leste comprises over 13 agencies. The UN Resident Coordinator’s Office (UNRCO) in Dili coordinates these entities to enhance their impact and effectiveness in achieving national development priorities. This is an unpaid, full-time internship within the UNRCO, supporting the Resident Coordinator and RCO team.
Job Purpose
This Administrative Intern role in Dili supports the UN Resident Coordinator's Office (RCO) in Timor-Leste. The intern will assist in various administrative and logistical tasks to ensure the smooth operation of the RCO and enhance the coordination of UN agencies. Key contributions include supporting meeting preparation and follow-up, managing office documents and electronic files, and providing general administrative assistance for RCO activities. This role offers practical experience in a dynamic international development environment, contributing to the UN's mission in Timor-Leste.
Responsibilities
Assist in drafting routine correspondence and administrative documents. Support note-taking for meetings, capturing key discussion points, decisions, and action items. Coordinate with participants for meetings and other RCO activities. Organize and maintain the RCO Shared Drive, including filing and transferring relevant office documents. Ensure orderly electronic filing and document management. Provide basic communications support, such as taking photographs during RCO events. Offer general administrative and logistical support for meetings and office activities.
Work Experience
No professional work experience is required for this internship. The focus is on academic background and willingness to learn and support administrative functions.
Skills
Good written and oral communication skills in Tetum and English. Basic administrative and logistical support capabilities. Document management and organization. Note-taking and meeting support. Familiarity with electronic filing systems. Portuguese knowledge is an advantage.