Staff Assistant
Organizational Context
The United Nations Dispute Tribunal (UNDT) within the Office of Administration of Justice (OAJ) hears and decides staff appeals against administrative decisions. Located in New York, this role supports the UNDT Registry, operating under the supervision of a Legal Officer and the Registrar. The position is crucial for the efficient functioning of the tribunal's administrative processes.
Job Purpose
The Staff Assistant plays a vital role in supporting the administrative and operational functions of the United Nations Dispute Tribunal (UNDT) Registry in New York. This position contributes to the effective resolution of staff appeals by ensuring smooth workflow, managing documentation, and providing essential administrative support to legal officers and tribunal operations. The role involves handling a wide range of tasks to facilitate hearings, process judgments, and maintain organized records, thereby supporting the UNDT's mandate to ensure fair and timely adjudication of employment disputes within the UN system. The position is key to maintaining the integrity and efficiency of the dispute resolution process.
Responsibilities
The Staff Assistant is responsible for performing comprehensive office management and administrative support functions. This includes providing direct assistance to senior staff, managing office workflow, and preparing confidential information. Key duties involve liaising with other offices, monitoring processes, and assisting in the development of administrative systems. The role requires researching and compiling background materials for reports and briefs, coordinating activities such as meetings and training, and orienting new staff. Responsibilities also include preparing meeting minutes, managing correspondence, producing complex documents, and maintaining/developing databases and websites. The Staff Assistant will perform quality control on outgoing documents, respond to information requests, assist with presentation materials, and manage calendars and schedules. Additionally, the role involves performing various administrative duties like processing travel requests and expense claims, maintaining files, and assisting with data collection and analysis for reporting and decision-making.
Work Experience
A minimum of five years of experience in administrative, legal, or general office support is required. This experience requirement is reduced to three years for candidates holding a first-level university degree. Proficiency in Microsoft Word, Excel, and MS Teams/Sharepoint is essential. Experience with publishing software and UN editorial guidelines is desirable.
Skills
Professionalism, Communication, Planning and Organizing, Administrative Support, Office Management, Database Management, Document Preparation, Meeting Coordination, Information Management, Quality Control.