Intern - Administration and Business Operations
Organizational Context
The UN Secretariat's Resident Coordinator System (DCO-ROA), established in July 2019 in Addis Ababa, provides strategic support to 53 Resident Coordinators and UN Country Teams across Africa. This role is situated within DCO-ROA in Addis Ababa, supporting administrative and operational activities across the region and reporting to the Programme Management Officer – Administration.
Job Purpose
This internship offers a valuable opportunity to gain practical experience in administration and business operations within the UN Secretariat's Resident Coordinator System for Africa (DCO-ROA). The intern will support administrative and operational activities, contributing to the efficiency of DCO-ROA and Resident Coordinator Offices across the continent. The role is designed for proactive, self-motivated individuals keen on leveraging technology to enhance administrative processes. This position is ideal for gaining hands-on experience in a dynamic international environment, supporting the integrated implementation of sustainable development agendas.
Responsibilities
Key responsibilities include providing administrative, human resources, and procurement support. This involves assisting with the Regional Director's schedule, managing office activities, facilitating staff documentation (visas, permits), and supporting the organization of events like workshops and webinars. The role also entails maintaining contact lists, participating in meetings, and assisting with contract administration and vendor quotations. Additionally, the intern will support market research for vendors, collaborate on HR projects, and assist with data analysis and reporting for HR activities. Business operations support includes assisting with annual reviews of Common Premises and Business Operations Strategy, data collection, analysis, and documentation, as well as preparing presentations and monitoring budgets.
Work Experience
No specific prior work experience is explicitly required, as the internship is designed to provide practical experience. However, a proactive attitude, strong problem-solving skills, and a keen interest in using technology to improve administrative and business operations are sought.
Skills
Problem-solving skills, keen interest in using technology for administrative improvements, ability to liaise with various stakeholders, organizational skills for event support, data analysis and reporting capabilities, familiarity with procurement processes, and strong communication skills.