Team Assistant
Organizational Context
The Economic and Social Commission for Asia and the Pacific (ESCAP) promotes sustainable and inclusive development in the Asia-Pacific region. As a UN Secretariat regional development arm, it supports member states with research, analysis, and capacity-building. The Asian and Pacific Training Centre for Information and Communications Technology (APCICT), an ESCAP institute in Incheon, Republic of Korea, focuses on leveraging ICT for sustainable development through human and institutional capacity building.
Job Purpose
This role provides essential office support and administrative functions to the Asian and Pacific Training Centre for Information and Communications Technology (APCICT), a regional institute of ESCAP. The Team Assistant will support the implementation of ICT capacity development projects and e-learning activities by assisting with organizational, coordination, and logistical tasks. Key contributions include developing digital content for outreach, managing routine correspondence, producing complex documents, monitoring project schedules, and compiling information for reports and meetings. The position is crucial for ensuring the smooth operation of APCICT's programs, facilitating information sharing, and supporting knowledge management and decision-making processes within the Centre.
Responsibilities
Perform a wide range of office support and administrative functions, providing organizational, coordination, and logistical support for ICT capacity development projects and e-learning activities. Assist in developing digital content for social media, websites, and email outreach. Respond to or draft responses for routine correspondence and communications, producing complex documents and reports using standard word processing software. Monitor processes and schedules for the Centre’s programs and activities. Research, compile, and organize information and reference materials for reports, work plans, studies, briefings, and conferences. Generate statistical and other reports using various databases. Proofread and edit documents for accuracy, grammar, punctuation, and style. Assist in website maintenance by posting documents and preparing presentation materials. Maintain distribution lists, prepare and distribute materials and reports, and coordinate printing, translation, and shipment arrangements. Maintain physical and electronic files and databases. Assist with data collection, analysis, and preparation of presentations and reports for information sharing and decision-making. Support the creation of visualizations and updating of information materials like web pages or brochures. Perform other related duties as assigned.
Work Experience
A minimum of three years of general office support or related experience is required. One year of experience is acceptable if the candidate holds a first-level university degree. Experience in developing social media content, supporting international meetings/workshops/conferences, and data analytics are desirable.
Skills
Professionalism, Communication, Teamwork, knowledge of general office and administrative support, ability to perform data analysis, modeling, and interpretation, effective speaking and writing, active listening, collaborative work, and problem-solving.