Administrative Assistant (Human Resources/Asset Management/Logistics)
Organizational Context
The United Nations Office on Drugs and Crime (UNODC) Country Office for Nigeria (CONGA) operates under the Division for Operations in Abuja. The Operations Unit aims to enhance efficiency and provide administrative support across finance, procurement, human resources, and general administration. This role is within the Operations Unit, supporting the Officer in Charge of Operations and the UNODC Country Representative.
Job Purpose
The Administrative Assistant ensures the efficient and transparent execution of administrative services at UNODC CONGA, focusing on human resources, logistics, fleet management, and asset management. This role supports the optimization of operational efficiency and standardization of procedures within the Operations Unit. The incumbent will provide integrated administrative support to all units and projects, fostering a collaborative and results-oriented approach. Key contributions include managing HR processes, coordinating logistics, overseeing fleet operations, ensuring compliance with asset management policies, and supervising junior staff. The position also involves supporting the overall corporate strategy by resolving administrative issues and facilitating information exchange, contributing to UNODC's mission to make Nigeria safer from drugs, crime, corruption, and terrorism.
Responsibilities
Manage human resources functions, including supporting recruitment, processing personnel actions, maintaining staffing tables, and advising staff on entitlements and visa matters. Oversee logistics and fleet management, coordinating shipments, customs clearance, travel, event management, and office supplies. Serve as the focal point for vehicle fleet operations, including allocation, maintenance, fuel monitoring, and accident reporting. Ensure compliance with asset management policies, overseeing inventory control, physical verification, asset register maintenance, and disposal processes. Provide administrative support, including supervising junior staff, developing SOPs, compiling reports, and assisting with data analysis and information management. Ensure all administrative actions comply with UN Financial Regulations and Rules and UN policies.
Work Experience
A minimum of seven years of progressively responsible experience in human resources, administration, logistics, asset management, or operations is required. This is reduced to five years with a first-level university degree. Experience supervising support staff, using computer software (MS Word, Excel), and working with ERP systems is required. Experience with SAP (Umoja), within the UN system, and in data analytics is desirable.
Skills
Professionalism, Accountability, Client Orientation, HR Management, Logistics Management, Fleet Management, Asset Management, Administrative Support, Supervision, Data Analysis, ERP Systems (Umoja/SAP), MS Office Suite.