Finance Assistant
Organizational Context
The United Nations Office to the African Union (UNOAU) in Addis Ababa strengthens UN-AU interaction, focusing on peace, security, and coordinated advice. Established in 2010, it streamlines UN presence for efficiency and cost-effectiveness, playing a key role in the Joint UN-AU Framework for Enhanced Partnership in Peace and Security. This Finance Assistant role is within the Finance Unit.
Job Purpose
The Finance Assistant supports the Finance Unit at the United Nations Office to the African Union (UNOAU) in Addis Ababa. The role involves reviewing and reconciling VAT items, following up with the Ministry of Revenue, and analyzing related transactions to identify and resolve discrepancies. The incumbent will also manage outstanding liabilities and receivables, prepare write-off requests, and assist in processing vendor payments, ensuring timely and accurate financial operations. This includes liaising with relevant units for payment runs, handling cash functions, and maintaining financial documentation. The position contributes to the efficient financial management and support of UNOAU's mandate in enhancing UN-AU partnership.
Responsibilities
Key duties include reviewing and reconciling open VAT items, including those related to XB, UNOAU, OSE_HOA, and PESG Sudan funds. This involves analyzing transactions, identifying discrepancies, and initiating write-off requests where necessary. The role requires completing reviews of outstanding liabilities and receivables and preparing documentation for write-off approvals. Additionally, the Finance Assistant will assist in processing vendor payments, separating VAT recovery items, and contacting vendors for incomplete documentation. Responsibilities extend to uploading documents for payments, liaising with Treasury Units for payment runs, assisting with cash functions, and filing invoices. Performing other assigned duties is also expected.
Work Experience
A minimum of two years of experience in finance and accounting functions is required. Experience with the Umoja Finance Module and in VAT claim processing and account reconciliation is also necessary.
Skills
Proficiency in finance and accounting functions. Experience with Umoja Finance Module. Skills in VAT claim processing and account reconciliation. Ability to perform analysis, modeling, and data interpretation. Strong organizational and planning abilities. Effective teamwork and collaboration skills. Professionalism, conscientiousness, and efficiency in meeting commitments. Persistence and ability to remain calm under pressure. Commitment to gender equality.