Administrative Intern
Organizational Context
The Office of the Special Envoy of the Secretary-General for the Great Lakes Region, based in Nairobi, seeks an Administrative Intern. This role supports the Office's mandate by providing administrative and operational assistance, contributing to the effective functioning of the Special Envoy's initiatives within the UN Secretariat.
Job Purpose
The Administrative Intern will provide crucial support to the Office of the Special Envoy of the Secretary-General for the Great Lakes Region in Nairobi. This internship aims to offer practical experience in administrative and operational functions within a UN context. The intern will assist in managing daily tasks, supporting event coordination, conducting research, and facilitating communication, thereby contributing to the overall efficiency and effectiveness of the Office's mission. This role is designed to enhance the intern's understanding of international relations, policy development, and administrative processes within a global organization.
Responsibilities
Provide administrative and operational support in line with UN regulations and procedures. Monitor and follow up on mission activities, action points, and key assignments. Assist in planning, coordinating, and organizing meetings, stakeholder engagements, official visits, and events, including preparing necessary documentation such as agendas, briefing materials, and minutes. Conduct research and analysis on operational and strategic issues to support policy development and decision-making. Collect, organize, and analyze data for reports and presentations. Liaise with internal and external stakeholders to ensure effective communication and coordination. Support advocacy, outreach, and strategic communication initiatives. Maintain accurate records and assist in preparing official correspondence.
Work Experience
Experience in human resources, research, analytical work, project management, policy support, coordination, and administrative support is highly desirable.
Skills
Administrative and operational support, monitoring and follow-up, event planning and coordination, research and analysis, data collection and analysis, stakeholder liaison, communication, record keeping, drafting official correspondence.