Finance and Budget Assistant (Tjo)
Organizational Context
This position is within the Finance and Budget Section (FBS) of the Programme Support and Management Services (PSMS) at the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The role operates under the guidance of the Chief of Finance and Budget Section and the direct supervision of the Finance Officer, contributing to the financial management and operational support of the organization.
Job Purpose
The Finance & Budget Assistant plays a crucial role in supporting the financial operations of the OHCHR in Geneva. This position is responsible for assisting with budget preparation, monitoring expenditures, and ensuring compliance with UN Financial Rules and Regulations. The role involves preparing supporting documents for cost estimates and budget proposals, analyzing variances between approved budgets and actual expenditures, and reconciling accounts. Additionally, the assistant will manage financial databases, review requisitions, and prepare financial reports for donors. This function is vital for maintaining financial integrity, supporting resource management, and facilitating effective program delivery within the organization.
Responsibilities
The Finance & Budget Assistant is responsible for a range of budget and financial duties. This includes supporting the review and preparation of medium-term plans and budget proposals, ensuring accuracy of financial data, and monitoring expenditures against approved budgets. The role involves preparing supporting documents, analyzing budget performance, and reconciling accounts. Key tasks include reviewing requisitions for goods and services, recording financial transactions, and preparing financial reports for donors. The assistant will also review monthly financial reports and staffing data for compliance with UN regulations. General duties encompass maintaining financial files, responding to financial inquiries, and potentially providing guidance and supervision to other general service staff.
Work Experience
A minimum of seven years of experience in finance, budget, accounting, or related administrative services is required. This requirement is reduced to five years for candidates holding a first-level university degree or higher. Three years of experience within the United Nations Common System is desirable, as is experience with ERP systems like Umoja.
Skills
Proficiency in UN financial rules and regulations; ability to extract, interpret, and analyze financial data; database management skills; problem-solving and data discrepancy resolution; planning and organizing abilities; client orientation; and effective communication skills.