Team Assistant (Asset Inventory/Management of Banking Details)
Organizational Context
The United Nations Office on Drugs and Crime (UNODC) is a leading agency addressing illicit drugs, organized crime, terrorism, and corruption. The UNODC Country Office for Nigeria (CONGA) aims to enhance peace, security, human rights, and development. This role is within the Operations Unit in Abuja, supporting operational efficiency and providing administrative support across finance, procurement, HR, and general administration.
Job Purpose
The Team Assistant provides essential administrative and clerical support to the Operations Unit of UNODC CONGA in Abuja. The primary focus is on managing asset inventory and processing banking details for various parties. This role contributes to the smooth and efficient operation of the office by maintaining accurate records, supporting procurement and disposal processes, ensuring data integrity for financial transactions, and assisting with general administrative tasks. The incumbent will support the Officer responsible for office operations, ensuring timely and effective administrative services are delivered to all units and projects within the Country Office.
Responsibilities
Manage and maintain an accurate asset register, tracking property location, condition, and custodianship. Support the process of receiving, tagging, and recording new assets according to UN policies. Conduct periodic physical inventory verifications and reconcile records, reporting any discrepancies. Assist in preparing asset disposal cases and maintaining related documentation. Maintain a confidential database of vendor banking details and verify accuracy against payment instructions. Handle incoming and outgoing correspondence, retrieve background materials, and respond to routine inquiries. Provide administrative support for meetings, workshops, and events, including logistics and documentation. Assist with travel arrangements and the preparation of travel authorizations. Support data collection, analysis, and report preparation for information sharing and decision-making. Perform other related administrative duties as assigned.
Work Experience
A minimum of two years of relevant experience in administrative services, inventory control, asset management, or finance is required. This minimum is reduced to zero for candidates with a first-level university degree or higher. Experience with computer software packages (MS Word, Excel) is mandatory. Experience with web-based or inventory management systems is desirable.
Skills
Professionalism, Communication, Accountability, Asset Inventory Management, Data Analysis, Administrative Support, Computer Proficiency (MS Word, Excel), Database Management, Record Keeping.