Board of Inquiry Assistant
Organizational Context
The United Nations Support Office in Haiti (UNSOH) provides support to the Gang Suppression Force, the UN Integrated Office in Haiti, the Haitian National Police, and the Haitian Armed Forces. UNSOH also delivers technical assistance to the Organization of American States. This role reports to the Senior Programme Management Officer within the Office of the Head of Mission.
Job Purpose
The Board of Inquiry (BOI) Assistant plays a crucial role in supporting the integrity and efficiency of investigative processes within UNSOH. This position is responsible for the accurate and comprehensive drafting of all outgoing documents and correspondence related to Boards of Inquiry. The incumbent will gather necessary information and documentation from various mission components and host country offices to build complete case files. Furthermore, the BOI Assistant will provide procedural guidance to Board members, coordinate interviews, take meeting notes, and draft BOI reports for review. This role ensures that all proceedings adhere to UN regulations and rules, contributing to the effective resolution of incidents and the implementation of recommendations to prevent future occurrences.
Responsibilities
Drafts all outgoing documents and correspondence for Boards of Inquiry, ensuring accuracy and completeness. Collects required information and documentation for BOI case files from mission components and host country offices. Provides procedural advice and support to Board members, arranging expert advice on UN Regulations and Rules as needed. Acts as a BOI Coordinator, organizing initial briefings, arranging interviews, and taking meeting notes. Drafts BOI reports for review, obtains necessary signatures, and compiles case files for submission. Maintains organized BOI and oversight case files in SharePoint and shared drives, tracking recommendations and follow-up actions. Liaises with offices to support oversight fieldwork, formulate responses, and monitor the implementation of recommendations. Coordinates office priorities and workflows, providing timely operational support. Trains subordinate clerical staff in the BOI Unit. Performs other duties as required.
Work Experience
Requires at least eight years of progressively responsible experience in administration, law, or related fields. Experience with Board of Inquiry functions, procedures, and investigative proceedings is essential. Experience supporting oversight bodies (BOA, OIOS, BOI) and monitoring recommendations is required. Experience coordinating staff and administrative workflows in field operations and handling confidential documents is desirable.
Skills
Professionalism, Communication, Planning and Organizing, Ability to collect evidence, draft reports, and make recommendations, Ability to coordinate with relevant components, Ability to maintain calm in stressful situations, Ability to incorporate gender perspectives, Ability to share information openly, Ability to set clear goals and adjust priorities, Ability to manage time and resources effectively.