Procurement Officer
Organizational Context
The United Nations Environment Programme (UNEP) is the leading global environmental authority, setting the environmental agenda and promoting sustainable development within the UN system. The Corporate Services Division manages UNEP's corporate interests and ensures efficient operations. This Procurement Officer role is situated within the Procurement and Partnerships Unit of the Corporate Services Division in Nairobi.
Job Purpose
The Procurement Officer plays a crucial role in managing all procurement and contractual aspects for the United Nations Environment Programme. This involves planning, developing, and overseeing procurement processes, from initial requests to contract finalization. The role requires advising various units on procurement matters, managing tender processes, and evaluating bids. A key function is to formulate strategies and innovative solutions for complex procurement projects, ensuring compliance with regulations and UN core values. The incumbent will also conduct market research, identify new technologies, and manage supplier relationships to support programme delivery and enhance operational efficiency.
Responsibilities
The Procurement Officer is responsible for planning, developing, and managing all procurement and contractual aspects of UNEP requests, including service provision arrangements. This involves advising requisitioning units on procurement issues throughout the cycle, preparing and distributing tenders, and managing bid evaluations. The role includes liaising with service providers, formulating strategies for complex projects, and establishing work programs for contracts. The officer will lead corporate procurement planning, develop and deliver training on procurement, and coordinate with service providers to monitor performance against Service Level Agreements and Key Performance Indicators. Market research, analysis of commodity situations, and identification of new technologies are also key duties. The incumbent will oversee contract adherence, recommend amendments, and prepare procurement-related documents. Additionally, the role involves conducting risk assessments, due diligence reviews for implementing partners, and supporting monitoring frameworks. Data analysis and visualization for planning and decision-making are also required.
Work Experience
A minimum of five years of progressive experience in procurement, contract management, or logistics is required. This includes at least two years of experience in international tender exercises within the last five years. Experience in reviewing procurement documentation and plans, and conducting due diligence for implementing partners is also required. Experience in data analytics, sourcing, and supplier performance monitoring is desirable.
Skills
Professionalism in procurement standards and operations; knowledge of contract law; quantitative methods for supplier capacity assessment; market trend analysis; ability to shape agreements; technical expertise; planning and organizing; client orientation; data analysis and interpretation; market research; risk assessment; due diligence.