Senior Management and Programme Analysis Assistant
Organizational Context
The Business Transformation and Accountability Division (BTAD) within the UN Secretariat's Department of Management Strategy, Policy and Compliance (DMSPC) drives organizational efficiency, accountability, and continuous improvement. This role is situated in the Business Transformation and Project Management Section, supporting the division's mandate to guide transformation initiatives and change management activities across the Secretariat.
Job Purpose
This role provides comprehensive administrative and analytical support throughout all phases of business transformation project cycles. The incumbent will research, compile, and analyze data to highlight key issues and trends, review project submissions for compliance, and ensure effective monitoring systems are in place. Responsibilities include preparing communication materials, serving as a focal point for implementation coordination, managing project-related administrative actions, and providing secretariat services for project committees. The position also involves establishing databases, supporting office staff coordination, assisting with data presentations, and contributing to event planning, all aimed at facilitating the section's objective of guiding business transformation and change management across the Secretariat.
Responsibilities
Provide full-range assistance for business transformation project cycles, from initiation to closure. Research, compile, analyze, and present data, identifying significant issues and trends. Review project submissions for compliance with guidelines and objectives, escalating problems and suggesting solutions. Establish and maintain monitoring systems through reporting, meetings, and missions. Prepare monitoring checklists and track follow-up actions. Draft project-related communications, reports, and correspondence. Act as a liaison for coordination, monitoring, and expedition of implementation activities, resolving administrative and operational issues. Provide secretariat support for projects and committees, including drafting agendas and minutes. Manage project databases and information relevant to activities. Support office staff coordination and assist with data analysis and presentations for decision-making and knowledge management. Assist with event planning and updating information materials.
Work Experience
A minimum of ten years of progressively responsible experience in project and programme management, administration, or a related area is required. This is reduced by two years for candidates with a first-level university degree. Required experience includes data research, compilation, analysis, and drafting reports/correspondence, along with proficiency in Microsoft 365. Experience supporting business transformation and change management initiatives is desirable.
Skills
Professionalism, Communication, Planning and Organizing, Data Analysis, Project Management, Administrative Support, Microsoft 365 (Excel, Word, PowerPoint, SharePoint), Change Management Support, Stakeholder Engagement.