Administrative Assistant
Organizational Context
The United Nations Support Office in Haiti (UNSOH) provides support to key entities including the Gang Suppression Force, UN Integrated Office in Haiti, Haitian National Police, and Haitian Armed Forces. It also offers technical assistance to the Organization of American States. The role is within the Transport Section, Mission Support Division, based in Port-au-Prince, Haiti.
Job Purpose
This role provides essential administrative and operational support within the Transport Section of UNSOH in Port-au-Prince. The incumbent will assist in managing daily transport dispatch operations, coordinating vehicle and shuttle services, and compiling data for reporting and planning. Key contributions include ensuring efficient transportation for mission personnel, monitoring transport requests, and supporting the allocation of vehicle resources. The position also involves assisting with driver briefings, accident reporting procedures, and maintaining radio communications, all under the supervision of the Fleet Management or Operations Supervisor.
Responsibilities
The Transport Assistant is responsible for compiling passenger movement and service utilization data to support operational reporting and planning. This includes coordinating scheduled shuttle services and allocating vehicle resources for authorized movements. The role provides administrative support to daily transport dispatch operations, monitoring requests, and maintaining records. Additional duties involve assisting with daily transportation support for deployed personnel, managing the transport requests application, and coordinating bus shuttles. The incumbent will also assist in managing car wash services, briefing drivers on accident reporting, monitoring fleet condition, and maintaining radio communications logs. Reporting any accidents and facilitating road safety campaigns are also key responsibilities, alongside collecting passenger movement data.
Work Experience
A minimum of five years of progressively responsible experience in administration, finance, budget, accounting, audit, human resources, or a related area is required. This is reduced to three years for candidates with a first-level university degree. Proficiency in word processing and spreadsheets is essential. Experience within UN Agencies in a similar capacity is desirable.
Skills
Professionalism, Communication, Teamwork, Planning & Organizing, Data analysis, Record keeping, Report preparation, Proficiency in word processing and spreadsheets.