Staff Assistant (part time 50%, Temporary), DSIT/GIVC
Organizational Context
The International Trade Centre (ITC) in Geneva, within the Division of Inclusive and Sustainable (DSIT), focuses on transforming trade to change lives, particularly in the Global South. The Green and Inclusive Value Chains (GIVC) section specifically supports small businesses in developing countries navigating the green transition and promoting sustainable practices for competitiveness.
Job Purpose
This role provides essential administrative and office management support to the Green and Inclusive Value Chains (GIVC) section within ITC's Division of Inclusive and Sustainable (DSIT). The incumbent will assist a senior officer or manager, ensuring smooth information flow, coordinating activities, and managing administrative processes. Key contributions include preparing background materials for reports, assisting in program/project planning, maintaining databases, and ensuring the quality of outgoing documents. The role is crucial for the efficient operation of the GIVC section, enabling it to effectively support small businesses in achieving sustainable and competitive value chains.
Responsibilities
Perform full-range office management and administrative support functions, directly assisting senior management. Maintain liaison with other units on programs and administrative matters, monitoring unit outputs and schedules. Ensure efficient information flow, process confidential information, and assist in developing administrative systems. Research and compile background materials for reports, briefs, and speeches. Coordinate service-wide activities, special projects, and events. Orient new staff and provide general assistance to office support staff. Attend meetings, prepare minutes, and monitor follow-up actions. Draft responses to correspondence and produce complex documents. Assist in program/project planning and monitoring. Manage and update internal databases and websites, generating reports. Conduct quality control for outgoing documents, proofreading and editing. Respond to complex information requests and assist in preparing presentation materials. Maintain calendars and schedules, communicating relevant information. Perform various administrative duties including travel arrangements, expense claims, and office supply management. Maintain physical and electronic files and databases.
Work Experience
A minimum of five years of experience in general office support or a related area is required. Three years of experience is acceptable with a university degree. Experience within the UN common system, using an ERP system, and assisting in program management are desirable.
Skills
Professionalism, Teamwork, Communication, Client Orientation.