Executive Assistant
Organizational Context
The UN Resident Coordinator Office (RCO) in Djibouti operates under the UN Secretariat's reformed Development System, supporting national achievement of the 2030 Agenda and SDGs. As part of the UN 2.0 shift, the RCO is anchored in data, digital innovation, and a mission-driven culture. This Executive Assistant role is crucial for the efficient functioning of the RC's Front-Office.
Job Purpose
The Executive Assistant ensures the effective and efficient operation of the Resident Coordinator's (RC) Front-Office in Djibouti. This involves comprehensive management of the RC's schedule, logistical requirements, and protocol procedures. The role is vital for maintaining smooth information flow, ensuring deadlines and commitments are met, and supporting the RC's engagement with national development priorities and the Sustainable Development Goals. The position contributes to the overall success of the UN Resident Coordinator System in achieving its mandate within the framework of the UN's global reform efforts and the UN 2.0 initiative.
Responsibilities
The Executive Assistant is responsible for managing the Resident Coordinator's calendar, scheduling appointments, and arranging meetings. This includes coordinating high-quality briefing materials, drafting correspondence, and managing travel and mission logistics. The role involves maintaining contact lists of key stakeholders and assisting in the organization of official events and visits. Additionally, the Executive Assistant ensures effective communication support by maintaining filing systems, screening calls and correspondence, and coordinating meetings, including UNCT sessions. The position also provides secretariat and administrative support for UN Days and public events. General administration duties include acting as an alternate for the RCO Administrative Assistant, supporting administrative, financial, and HR tasks, and assisting with data collection, analysis, and report preparation.
Work Experience
A minimum of seven years of experience in executive, administrative, coordination, or operational support is required, with a reduction to five years for candidates with a first-level university degree. Experience within the UN system, government, or international organizations is required. Demonstrated experience in schedule management, briefing preparation, information flow, and leadership support is necessary. Experience in administrative, financial, HR, or logistical processes is desirable.
Skills
Professionalism, Planning & Organizing, Client Orientation, Data analysis, Budget/work programme management, Human resources management, Database management, Communication, Interpersonal skills, Discretion, Confidentiality.