Senior Programme Management Officer, Administration
Organizational Context
This Senior Programme Management Officer role is within the Facilities and Commercial Activities Service (FCAS) of the Department of Operational Support (DOS) at UN Headquarters, New York. FCAS manages UN Headquarters' physical facilities and assets, providing essential services. The role supports the UN Secretariat globally, contributing to efficient operations and project implementation.
Job Purpose
The Senior Programme Management Officer is responsible for guiding, supporting, coordinating, and monitoring the implementation of the UN80 Travel Processing Consolidation Project. This involves leading project development, implementation, and assessment, evaluating travel consolidation efforts, and presenting findings. The role requires gathering information from diverse sources, coordinating development activities, and conducting research to source global travel vendors. It also involves supervising the preparation of recommendations, directing support for meetings, managing outreach for process standardization, and coordinating budget and funding activities to ensure project success and cost-efficiency.
Responsibilities
Lead Secretariat-wide programme coordination and evaluation of the UN travel consolidation project. Direct project development, implementation, monitoring, and assessment, identifying and addressing priorities, problems, and issues. Gather and present information on global travel operations from various sources, including technology partners and other UN agencies. Coordinate consolidation development, conduct research, and prepare evaluations for sourcing global travel vendors. Design and implement survey initiatives, analyze data, and prepare conclusions. Supervise the preparation of consolidation recommendations and implementation reports. Direct support for consultative meetings, including agenda setting and document preparation. Manage outreach activities to standardize travel processes and policies, and conduct training workshops. Coordinate budget and funding activities, ensuring timely submission of financial and performance reports. Act as a spokesperson, establish partnerships, and supervise project management office staff, guiding their development and performance. Lead data collection and analysis for informed planning and decision-making.
Work Experience
A minimum of ten years of progressive experience in corporate travel project or programme management, administration, or a related area is required. This includes ten years in developing and implementing travel-related processes, systems, or standards. Experience in creating collaborative frameworks within international organizations and fostering knowledge-sharing networks or cost-efficiency initiatives is desirable.
Skills
Professionalism, Project Management, Programme Coordination, Data Analysis, Leadership, Communication, Teamwork, Judgement, Decision-making, Negotiation, Stakeholder Engagement, Training Development, Budget Management, Outreach Activities.