Asistente administrativo I
Organizational Context
The Pan American Health Organization (PAHO) serves as the Regional Office for the Americas of the World Health Organization (WHO).
Job Purpose
Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit in Venezuela, contributing to the effective delivery of technical cooperation through high-quality administrative, operational, and logistical support.
Responsibilities
Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit. Support programmatic and budgetary implementation through coordination of administrative processes related to budgeting, finance, procurement, and travel. Generate reports from PMIS and assist with project monitoring, budget tracking, expenditures, and administrative follow-up actions. Coordinate the planning and logistical arrangements for meetings, workshops, training sessions, technical consultations, working groups, and field missions. Support procurement activities, including quotations, invoices, approvals, payments, and follow-up on the delivery of goods and services. Prepare correspondence and meeting documentation, maintain filing systems, and support coordination with partners, consultants, and stakeholders.
Work Experience
Essential: Four years of administrative work experience. Desirable: Experience performing administrative work in international organizations, UN Agencies and NGOs.
Skills
Strong administrative and organizational skills. Proficiency in word processing and standard office software applications. Ability to prepare routine and non-routine correspondence and reports. Ability to plan, organize, coordinate, and monitor administrative processes and activities. Strong analytical skills to research, organize, and present information. Ability to coordinate multiple projects and administrative activities simultaneously. Effective written and verbal communication skills. Ability to work collaboratively in a team environment. Ability to manage competing priorities and deliver quality results within deadlines. Commitment to integrity, accountability, continuous learning, and respect for diversity. Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP).