Human Resources Assistant
Organizational Context
IOM, established in 1951, is the leading UN agency for migration, promoting humane and orderly migration globally. It responds to humanitarian crises, such as the 2026 Nepal floods, by saving lives, protecting displaced persons, and facilitating pathways for regular migration. This role provides essential Human Resources support to IOM's mission activities in Nepal.
Job Purpose
The Human Resources Assistant will provide crucial support services to the mission's activities, operating under the direct supervision of the National Human Resources Officer. This role is integral to the effective functioning of the HR department, particularly in the context of post-disaster operations following the 2026 Nepal floods. The incumbent will assist in managing recruitment processes, pre-employment activities, HR system data entry, timekeeping, and supporting separation and classification processes. By ensuring accurate HR data and efficient administrative support, the role contributes to the overall operational capacity and staff well-being of IOM Nepal, enabling the organization to effectively assist affected populations and manage its workforce during critical periods.
Responsibilities
Support end-to-end recruitment processes, including vacancy publication, application screening, interview coordination, and candidate communication. Manage pre-employment activities, such as preparing onboarding documentation, coordinating medical examinations, and facilitating orientation sessions. Accurately input and maintain HR data in the organizational system, ensuring data integrity and monitoring contractual status and entitlements. Serve as Timekeeper, managing leave quotas, updating records, and responding to staff inquiries regarding leave administration. Assist with separation, classification, and promotion processes by gathering documentation and coordinating approvals. Maintain organized electronic and physical HR filing systems, including personnel and recruitment files. Draft HR-related documents such as certificates of employment and reports. Support the logistics for HR meetings, training, and events. Respond to general inquiries regarding HR policies and procedures.
Work Experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience with Oracle is advantageous. Prior work experience with international humanitarian organizations, non-government, or government institutions in a multicultural setting is also beneficial. The role requires attention to detail and the ability to organize paperwork methodically.
Skills
Ability to work well under pressure and meet deadlines. Capacity to maintain confidentiality. Strong organizational skills. Attention to detail.