National HR Officer
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency dedicated to promoting humane and orderly migration. It works with governments and partners to save lives, protect migrants, address displacement, and facilitate legal migration pathways. This role supports IOM's mission by coordinating Human Resources functions within the Country Office and its sub-offices, reporting to the Chief of Mission and Head of Resources Management.
Job Purpose
This role is responsible for coordinating the Human Resources (HR) functions for the IOM Country Office (CO) and its Sub-Offices, under the direct supervision of the Head of Resources Management (RM) and in close collaboration with the Regional Office (RO) and the Department of Human Resources (DHR). The position plays a crucial part in ensuring that HR services are delivered efficiently and in compliance with IOM's HR rules, regulations, policies, and procedures. The National HR Officer will contribute to the effective management of staff, talent acquisition, and the overall HR operational framework, supporting the CO's mandate and operational activities. This includes maintaining personnel records, administering HR modules, and supporting talent management initiatives to foster a productive and compliant work environment.
Responsibilities
The National HR Officer will manage and monitor Human Resources Management services within the Country Office, ensuring adherence to IOM's HR policies and procedures. Key duties include supervising the maintenance of personnel files and attendance records, facilitating the HR and Training database, and ensuring staff compliance with security training. The role involves administering the HR module, monitoring contractual status and entitlements for national staff, and coordinating accurate and timely monthly payroll. Additionally, the officer will liaise with HQ and Finance on international staff benefits and entitlements, supervise visa and residence permit administration, and coordinate recruitment processes to fill staff and non-staff vacancies. The position also ensures new staff receive comprehensive onboarding, supports the performance management system, and assists in planning and organizing staff development and training activities. The role includes preparing administrative reports, implementing audit recommendations, and undertaking special HR projects.
Work Experience
Requires a high level of computer literacy with experience in HR IT systems. Experience in developing training modules and conducting training sessions is necessary. Previous experience in an international organization and familiarity with the UN common system are advantageous.
Skills
Demonstrated writing skills. Good knowledge of IOM/UN Human Resources and financial policies, staff rules, and regulations. Excellent organizational skills, analytical and creative thinking. Ability to prepare clear and concise reports.