Finance Intern
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency dedicated to promoting humane and orderly migration. It collaborates with governments and partners to save lives, protect migrants, resolve displacement, and facilitate legal migration pathways. IOM fosters an inclusive workplace to maximize migration's potential and support people on the move.
Job Purpose
This internship program aims to attract talented students and graduates interested in migration-related fields. The intern will support the Finance Unit by reviewing, classifying, and organizing financial records to ensure an orderly and complete archive. This role contributes to maintaining efficient financial operations and compliance with IOM's document retention policies. The intern will gain practical experience in document management, financial record-keeping, and administrative support within an international organization, enhancing their professional skills and understanding of IOM's mandate.
Responsibilities
The intern will be responsible for reviewing, sorting, and classifying finance records from the past seven years to support an organized and complete archive. This includes organizing physical and electronic records according to the Finance Unit's filing structure and naming conventions. The role involves maintaining an archive inventory for improved traceability and retrieval, checking files for missing or incorrect documentation, and preparing archive boxes. Additionally, the intern will handle financial information with confidentiality, adhere to retention policies, and provide basic administrative and operational support to the Finance Unit as assigned, consistent with learning objectives.
Work Experience
Experience in filing, document management, finance, accounting, or administrative support, gained through academic work, volunteering, or employment, is advantageous. Familiarity with Microsoft Word and Excel, maintaining basic inventories, and producing accurate outputs within deadlines is also beneficial.
Skills
Strong organizational skills, attention to detail, ability to handle confidential information responsibly, methodical approach to large volumes of documentation, basic spreadsheet and data-entry skills, and effective teamwork and communication abilities.