Senior Resources Management Associate
Organizational Context
Established in 1951, IOM is a UN-related organization focused on promoting humane and orderly migration. It works with partners to save lives, protect displaced persons, and facilitate regular migration pathways. The organization is committed to fostering an inclusive and supportive workplace to maximize the potential of migration and enhance support for people on the move.
Job Purpose
The Senior Resources Management Associate supports the Head of Office and works closely with the Regional Resource Management Officer. This role is accountable for coordinating and providing technical support for the Country Office's budgetary, financial, human resources, and administrative functions. The incumbent will also guide and support staff in these critical areas, ensuring efficient and compliant operations. This position is key to the effective management of resources within the country office, contributing to the overall mission of IOM.
Responsibilities
Provide comprehensive support to the Resources Management Unit (RMU) in financial, procurement, human resources, and administrative activities. Monitor and reconcile financial transactions, process payments, and maintain financial records using the IOM ERP System. Assist in budget monitoring and financial reporting, including monthly account closures and donor reports. Manage procurement activities, ensuring compliance with IOM guidelines. Maintain financial records and asset inventory. Provide guidance on accounting and financial policies to country office units. Liaise with regional and country offices on administrative matters. Ensure proper filing of all RMU documents and validate travel authorizations and expense claims.
Work Experience
Experience in financial administration, including financial management, accounting, and budgeting. Experience in human resources, procurement, and logistics. Experience using an Enterprise Resource Planning (ERP) system. Experience working in an international organization is considered an advantage.
Skills
High computer literacy, proficient in MS Office (especially Excel). Excellent oral and written communication skills. Ability to work with national and international institutions. Skill in preparing clear and concise reports. Demonstrated ability to exercise sound judgment. Knowledge of IPSAS is an advantage. SAP knowledge is highly desirable.