VN-US10-2026-085 Human Resources & Admin Associate
Organizational Context
The International Organization for Migration (IOM) in Washington, D.C. is seeking a Human Resources & Admin Associate. This role operates under the direct supervision of the Senior HR Assistant and general supervision of the National HR Officer, providing essential support to the HR unit within the organization.
Job Purpose
The Human Resources & Admin Associate will provide comprehensive support to the HR unit, contributing to the efficient and effective functioning of human resources operations. This role is crucial for managing recruitment processes, coordinating pre-employment activities, maintaining HR data accuracy in Oracle, and ensuring smooth administrative operations. The associate will assist in various HR actions, reporting, and compliance, directly impacting the organization's ability to manage its personnel effectively and support its mission. The position plays a key part in ensuring that HR policies and procedures are followed, and that staff receive necessary support and information regarding their entitlements and responsibilities.
Responsibilities
Key responsibilities include assisting with the full recruitment cycle, from drafting Terms of Reference and posting vacancies to screening applications, conducting interviews, and preparing job offers. The role involves coordinating pre-employment activities, onboarding new staff, and managing HR data in Oracle, ensuring accuracy and timely updates for contracts and entitlements. The associate will also manage timekeeping and leave administration, prepare documentation for various HR actions like separations and promotions, and maintain HR records and filing systems. Additional duties include monitoring Staff Evaluation System compliance, organizing HR events, providing information to staff, and assisting with payroll processing and validation. Mission-specific tasks involve liaising with local authorities on administrative matters, handling unemployment queries, managing insurance claims, and coordinating administrative tasks like visa processing, G4 visa applications, and purchase requisitions.
Work Experience
Prior work experience within international humanitarian organizations, non-government, or government institutions in a multi-cultural setting is considered an advantage.
Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with SAP/Oracle is advantageous. Skills include attention to detail, methodical organization, discretion, client-orientation, patience, willingness to learn, excellent communication, HR software competency, research abilities, conflict resolution, data analysis, time management, and the ability to work with minimal supervision. Strong technical skills for using communication platforms and HR systems are essential.