Oficial Nacional de Administración y Finanzas
Organizational Context
The International Organization for Migration (IOM) is a UN-affiliated agency dedicated to promoting humane and orderly migration. Founded in 1951, it works with governments and partners to save lives, protect people on the move, and facilitate regular migration pathways. The organization fosters a supportive work environment to maximize migration's potential and strengthen its assistance to migrants.
Job Purpose
The National Officer for Administration and Finance, based in Caracas, Venezuela, will operate under the general supervision of the Chief of Mission and direct supervision of the Resource Management Officer. This role is crucial for the effective execution of financial and administrative functions within the unit. The incumbent will be responsible for accounting, budget control, financial oversight, and other administrative tasks essential for the smooth operation of IOM's activities in the country. This position contributes to ensuring financial integrity and supporting the organization's mission of promoting human and orderly migration.
Responsibilities
The National Officer for Administration and Finance is responsible for registering and controlling all financial and accounting operations in the WAVE system for both the main office and sub-offices. This includes preparing, reconciling, and reporting monthly closings to the Regional Office. The role involves controlling and monitoring project budgets, reporting to the Chief of Mission and Project Coordinators, and managing all bank accounts to ensure liquidity. Responsibilities extend to preparing financial reports for donors, projecting office and staff expenses for accurate budget execution, and developing budgets for project proposals. The officer will also collaborate with Project Coordinators for project activation in PRIMA, manage cheque accounts, bank reconciliations, payments, and bank transfers, while minimizing fraud risks. Additionally, the role includes monitoring payroll, benefits, and travel expense settlements, coordinating with internal units, banks, donors, and government counterparts, and potentially traveling to sub-offices for monitoring. The officer will also supervise finance staff, coordinate with government authorities, manage vendor agreements, oversee IT asset acquisition, and implement corrective actions from audits.
Work Experience
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is essential. Experience with Oracle is a distinct advantage. Prior work experience with international humanitarian organizations, non-governmental organizations, or government institutions in a multicultural setting is also beneficial.
Skills
Knowledge of financial rules and regulations, International Public Sector Accounting Standards (IPSAS), UN and bilateral donor programming, and broad migration-related subject areas are required. Proficiency in Spanish (oral and written) and working knowledge of English are also necessary.