Finance Assistant
Organizational Context
Established in 1951, the International Organization for Migration (IOM) is a leading UN agency promoting humane and orderly migration. It works with partners to save lives, protect people on the move, drive solutions to displacement, and facilitate migration pathways. IOM fosters an inclusive and supportive workplace to harness migration's full potential.
Job Purpose
The Finance Assistant plays a crucial role in supporting IOM's financial operations in Kisangani, Democratic Republic of the Congo. This position is integral to ensuring the accurate and efficient management of financial data, processing payments, and maintaining financial records. By providing essential support to the finance unit, the role contributes to the overall operational effectiveness of IOM's mission. The Finance Assistant's meticulous attention to detail and adherence to financial policies are vital for maintaining financial integrity and supporting IOM's commitment to its beneficiaries and partners, ensuring resources are managed effectively to achieve organizational objectives.
Responsibilities
The Finance Assistant is responsible for extracting and inputting data into financial systems, and responding to financial queries. Key duties include assisting with payroll preparation through validity checks, and reviewing payment requests to ensure proper authorization and documentation. The role involves creating and verifying vendor accounts and requests, ensuring compliance with IOM finance policies. Additionally, the Finance Assistant will perform claim verifications, prepare receipt and journal vouchers, and assist in generating financial reports. Responsibilities also extend to providing support for staff services like travel and expense claims, maintaining systematic filing of accounting documents, and managing the office's petty cash.
Work Experience
Required experience includes proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Experience with SAP is a distinct advantage. The role requires attention to detail, methodical organization, discretion, and a willingness to learn. Prior work experience in a multicultural setting with international humanitarian organizations or governmental institutions is advantageous.
Skills
Data Entry, Financial Systems, Payroll Support, Payment Processing, Vendor Management, Claim Verification, Financial Reporting, Petty Cash Management, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP (advantageous), Attention to Detail, Organization, Discretion, Client Orientation, Patience, Willingness to Learn.