Human Resources Intern
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency leading efforts in migration. It collaborates with governments and partners to promote humane and orderly migration, save lives, protect displaced persons, and facilitate legal pathways. IOM fosters an inclusive and supportive workplace to maximize migration's potential and aid those on the move.
Job Purpose
This internship program aims to attract talented students and graduates interested in migration-related fields. The intern will support the Human Resources department under the supervision of the Senior Human Resources Associate. The role contributes to the efficient functioning of HR operations by assisting with personnel records management, administrative processes, and data handling. This position offers practical experience in HR functions within an international organization, aligning with the intern's learning objectives and academic background.
Responsibilities
The intern will gain practical knowledge of HR personnel records management, ensuring files are complete, accurate, and up-to-date, and identifying documentation gaps. Responsibilities include managing electronic records by scanning, indexing, and uploading HR documents according to IOM standards. The role involves understanding and applying confidentiality and data protection principles to sensitive personnel information. The intern will also gain exposure to core HR administrative processes such as onboarding, contract management, and separation procedures, contributing to the employee lifecycle. Additionally, the intern will strengthen professional communication skills by corresponding with staff regarding documentation, develop organizational and monitoring skills by tracking actions, and gain a broader understanding of IOM HR policies and workflows.
Work Experience
Experience with records management or HR administration is considered an asset. Previous experience with Oracle or another HR information system is a distinct advantage.
Skills
Ability to handle confidential and sensitive information with discretion. Good computer skills, including Microsoft Office Suite and familiarity with electronic filing systems. Discreet, detail-oriented, client-focused, patient, and willing to learn.