Programme Support Coordinator (P)
Organizational Context
The International Organization for Migration (IOM), a UN-related agency established in 1951, is dedicated to promoting humane and orderly migration. In Iraq, IOM is a key player in post-conflict economic recovery, focusing on reconstruction, data research, durable solutions, and community engagement. This Programme Support Coordinator role operates under the Deputy Chief of Mission and the Head of the Partnership and Programme Support Unit, collaborating with various divisions to manage project development and implementation.
Job Purpose
The Programme Support Coordinator is responsible for managing and coordinating the programme development, administrative, and financial aspects of project management and implementation for the IOM Iraq Mission. This involves analyzing implementation data, preparing progress and financial reports, identifying new project opportunities, and ensuring compliance with IOM procedures and donor requirements. The role also entails overseeing the preparation of donor visits, managing project budget expenditures, and ensuring timely resolution of issues with the Resources Management Unit. Additionally, the coordinator will supervise and guide the Programme Support team, focusing on capacity building and streamlining administrative and financial procedures to ensure efficient project execution.
Responsibilities
Serve as the focal point for new programme and project design, collaborating with Senior Technical Coordinators. Analyze programme implementation data and outcomes, coordinating regular progress and financial reports in line with IOM procedures and donor requirements. Maintain comprehensive knowledge of all IOM Iraq projects. Identify new project opportunities, justify their alignment with approved programmes, and contribute to proposal and budget preparation. Lead the organization of donor visits in coordination with relevant teams. Oversee project budget expenditures, prepare reports, and address implementation issues with the Resources Management Unit. Manage payment requests, ensuring documentation compliance and coordinating with RMU. Supervise and coordinate the Programme Support team, focusing on capacity building and training. Oversee administrative and performance matters within the team, rationalizing project administration and financial procedures. Conduct field visits to project sites and provide support to field activities as needed.
Work Experience
Essential experience includes working in an international organization, knowledge of the UN system, project development, management, reporting, monitoring & evaluation, and preparing reports and budgets. Experience liaising with governmental and diplomatic authorities, knowledge of foreign government funding mechanisms, and experience in finance, administration, logistics, procurement, and human resources with a focus on project management are also essential. Previous work experience in an emergency mission is an advantage.
Skills
Familiarity with financial oversight and public administration. Knowledge of IOM/UN Common System regulations, policies, and procedures. Proficiency in MS Office and good computer literacy. Good knowledge of the programme management cycle. Proven ability to supervise, coach, and direct staff, and manage operations in transitional contexts. Demonstrated project development and report writing skills, including results matrices and log-frames. Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, and word processing are essential. Knowledge of IPSAS and SAP (PRISM) is advantageous.