Senior Human Resources Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN agency promoting humane and orderly migration. It collaborates with governments and partners to save lives, protect migrants, and facilitate regular migration pathways. This role operates within IOM Chad, under the supervision of the Resource Management Officer and Human Resources Officer, contributing to the effective management of HR functions.
Job Purpose
The Senior Human Resources Associate is responsible for managing the Human Resources functions in Chad under the guidance of the Human Resources Officer. This involves coordinating and monitoring HR management activities in line with IOM policies and procedures. The role supports recruitment processes, pre-employment activities, HR system data management, attendance and leave administration, and personnel actions. It also ensures compliance with performance evaluation processes, facilitates staff development, and provides guidance on HR matters to staff and management. The position contributes to maintaining a compliant and efficient HR operational framework within the mission.
Responsibilities
Assist in coordinating and monitoring Human Resources management functions in Chad, adhering to organizational policies. Participate in evaluating staffing needs and managing recruitment processes, including screening, shortlisting, and preparing job offers. Coordinate pre-employment activities, such as onboarding documentation and medical clearances. Maintain accurate HR system data, monitor contractual situations, and generate reports. Oversee attendance and leave administration, providing guidance to staff. Execute and coordinate HR actions like separations, classifications, and promotions, liaising with relevant IOM offices. Prepare and archive HR documents, ensuring systematic record-keeping. Monitor performance evaluation compliance and facilitate staff development activities. Identify areas for procedural improvement and assist in resolving HR-related issues. Provide guidance on HR policies, entitlements, and address staff inquiries. Participate in inter-agency HR working groups and supervise junior staff.
Work Experience
Requires seven years of demonstrated experience in Human Resources Management. Experience in managing HR teams, payroll, recruitment, performance management, and grievance handling is highly advantageous. Proficiency with ERP systems (preferably Oracle-based) and Microsoft Office Suite is necessary. Previous experience within the UN or international NGOs, particularly in a multicultural setting, is beneficial.
Skills
Communication and Negotiation Skills, Independent Work Ethic, Ability to work in diverse multicultural environments, Confidentiality, Knowledge of UN Human Resources Management, Knowledge of Labour Law and its interpretations.