Call for Interest - Office Assistant - Short Term Opportunity 4 months
Organizational Context
IFAD is an international financial institution and a UN specialized agency dedicated to eradicating rural poverty and hunger by investing in rural people. The Office of the President and Vice-President (OPV) provides strategic oversight, direction, and leadership for the organization, acting as the primary liaison with Member States and other international bodies. OPV leads strategic planning, develops new initiatives, and oversees various support groups and units.
Job Purpose
To provide administrative, operational, communications, and secretarial support to the Office of the President and Vice-President (OPV) to ensure its smooth functioning and efficient workflow, contributing to IFAD's corporate objectives.
Responsibilities
Provide day-to-day executive support to the Chief of Staff and Transformation Officer, including calendar management, preparing briefing materials, drafting correspondence, and liaising with internal and external clients. Assist in organizing meetings, committees, and official trips. Review documents for accuracy and adherence to guidelines. Serve as an entry point for high-level offices and embassies. Monitor workflows, propose improvements, and support business continuity. Assist in managing the Secretariat for high-level committees, including agenda preparation, documentation circulation, and logistics. Contribute to resource management and planning, including budget consolidation and procurement of goods and services. Facilitate collaboration with UN Water by monitoring activities, tracking deadlines, and managing correspondence and event logistics. Manage procurement and budget use for UN Water liaison activities.
Work Experience
At least three years of progressively responsible secretarial and administrative experience. Experience in a multi-cultural organization or an Executive Office is desirable. Knowledge of office work and administrative procedures is essential.
Skills
Calendar management, briefing material preparation, drafting correspondence, meeting organization, document review, workflow monitoring, committee secretariat support, budget consolidation, procurement, liaison, communication, discretion, and confidentiality.