Regional Office Administrative and Resource Analyst
Organizational Context
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized UN agency dedicated to eradicating rural poverty and hunger by investing in rural people. The Latin America & Caribbean Division (LAC) is responsible for designing and delivering IFAD country and regional programmes in the region.
Job Purpose
To manage day-to-day administrative activities and workflows for the Regional Office (RO) and divisional level, ensuring efficient business support, resource management, and planning. The role involves executing processes and transactions with accuracy to support the smooth running of the Division, IFAD Country Offices (ICOs), and Multi-country Offices (MCOs).
Responsibilities
Manage and monitor divisional budgets (regular and non-regular), certify expenditures, and administer travel and consultancy services. Analyze value for money, manage recurrent costs, and ensure efficient resource utilization. Provide training on budget monitoring and transaction approval. Reconcile financial discrepancies, prepare budget-related documents, and coordinate financial support for other offices. Prepare reports and presentations on budget utilization. Contribute to human resource planning and initiate HR actions. Support relationships with host agencies on financial and HR matters. Ensure timely submission of reports and adherence to corporate standards for consultancy contracts. Manage divisional workflows for documents and correspondence. Coordinate contract standardization, renewals, and terminations. Support the Regional Director in front office workflow and administration, manage absences, and maintain office filing systems. Manage communication and workflow for effectiveness and efficiency. Accountable for integrity, transparency, and equity in the use of IFAD resources.
Work Experience
At least two years of progressively responsible professional experience in UN agencies, development institutions, government service, or similar organizations. Qualifying experience in project/programme analysis, resource planning, budgeting, and office administration.
Skills
Budgeting and resource management; adherence to procedures; administrative expertise; analytical skills; time management; resource management; basic ICT and digital fluency; interpersonal skills; listening; problem-solving; verbal and written communication.