Call for Interest: Short-Term Administrative Assistant Talent Pool (multiple GS-level positions)
Organizational Context
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates for policies that contribute to rural transformation. This is a call for applications for placement in the Short-Term Administrative pool in the General Service (GS) category at its Headquarters in Rome, Italy.
Job Purpose
To provide operational support and clerical services to assist in the smooth running of the office to which they are assigned, under the supervision of the Administrative Associate or a Professional staff member.
Responsibilities
Provide operational support including data entry, maintaining correspondence logs, distributing materials, making travel arrangements, preparing reports and statistical tables, and maintaining filing systems. Provide clerical support including typing, formatting documents, drafting correspondence, preparing briefing materials, proofreading, reviewing supporting documents, and potentially informal translations. Maintain integrity, transparency, and equity in the personal use of assigned IFAD resources.
Work Experience
At least two (2) years of secretarial and/or administrative support experience.
Skills
Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Ability to handle a large volume of work accurately under time pressure. Ability to deal patiently and tactfully with visitors. Ability to handle confidential information with discretion. Ability to work effectively with people of different national and cultural backgrounds. Ability to work in a team environment. Proficiency in corporate electronic databases and systems would be an asset.