National Finance and Administrative Specialist
Organizational Context
The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency dedicated to eradicating hunger and promoting food security globally. Its Strategic Framework aims to transform agri-food systems for greater efficiency, inclusivity, resilience, and sustainability, contributing to better production, nutrition, environment, and lives. The FAO Subregional Office for the Pacific Islands (SAP) supports Pacific Island countries with policy, technical, programme, and operational assistance, managing diverse projects and initiatives across various sectors.
Job Purpose
This role is responsible for the comprehensive administrative and financial management of assigned projects in Fiji. Key functions include meticulous budget monitoring, processing payments and advances, generating financial reports, maintaining accurate records, and overseeing travel and event administration. The specialist will also provide essential personnel support, ensure adherence to internal controls, and contribute to the operational capacity development of projects, ensuring all activities align with FAO's operational standards and project objectives.
Responsibilities
Serve as the primary point of contact for administrative and financial support for assigned project activities, ensuring timely and accurate processing of daily operations. Assist in preparing and updating project work plans, budgets, delivery forecasts, and operational schedules, monitoring progress against approved allocations. Maintain precise financial records and supporting documentation for all project transactions, including commitments, expenditures, payments, and advances, adhering strictly to FAO procedures. Review financial reports and transaction listings, identify discrepancies, and report potential budget issues to the supervisor. Support the preparation of project budgets, cash-flow forecasts, and periodic financial reports, including annual and semiannual donor reports. Process payment packages for project expenses, service providers, and personnel, and monitor cash and operational partner advances for timely settlement. Facilitate monthly and periodic financial closure processes, reconcile project records, and prepare documentation for audits. Maintain organized project files, coordinate local travel, manage office supplies and assets, and update FAO corporate systems and project monitoring tools.
Work Experience
At least three years of relevant experience in finance, accounting, administration, or project operations support. Demonstrated experience in budget monitoring, financial reporting, and maintaining financial records.
Skills
Results Focus, Teamwork, Communication, Building Effective Relationships, Knowledge Sharing and Continuous Improvement. Working knowledge of English; knowledge of a local Fiji language is an advantage.