Team Associate
Organizational Context
The World Health Organization's Pacific Health Systems and Policy team supports Member States in achieving universal health coverage and equitable health outcomes. This role is within the WP_FJI Fiji department, contributing to the foundation of public health efforts by ensuring efficient and equitable health sector development, particularly for underserved populations.
Job Purpose
This role provides essential administrative and secretarial support to the Pacific Health Systems and Policy team in Fiji. The primary purpose is to ensure the smooth and efficient operation of the team by managing correspondence, coordinating meetings, processing HR and procurement actions, and maintaining information systems. The incumbent will support professional staff by handling logistical arrangements, preparing documents, and ensuring timely follow-up on tasks, thereby contributing to the team's overall effectiveness in achieving its mission of supporting Member States in attaining universal health coverage and equitable health outcomes.
Responsibilities
Manage incoming and outgoing correspondence, including drafting and finalizing documents. Coordinate administrative preparations for meetings, seminars, and workshops, including scheduling, preparing materials, and taking minutes. Process human resources requests, such as contract appointments and renewals. Initiate and monitor procurement processes for goods and services, including contract management and payment processing. Assist in monitoring project budgets and expenditures, providing financial information to team members. Maintain efficient filing systems and perform information searches. Prepare travel requests and make necessary arrangements for official travel. Provide general administrative support and assist with other duties as required.
Work Experience
A minimum of 5 years of experience in secretarial or administrative positions is required. Experience within the WHO or another UN agency is desirable, as is experience with Oracle-based or other ERP systems.
Skills
Strong independent work skills, excellent organization and office management abilities, proficiency in note-taking and minute writing, sound knowledge of office software packages, familiarity with WHO/UN administrative procedures, ability to multitask and work under pressure, discretion, and tact in communication.