Roster Assistant aux Programmes - SSA
Organizational Context
The World Health Organization (WHO) in Chad requires an Administrative Assistant to support program activities. This role is crucial for the effective implementation of operational activities, ensuring rigorous adherence to administrative and financial procedures. The position contributes to better coordination among stakeholders and facilitates the timely execution of field activities.
Job Purpose
The Administrative Assistant provides essential administrative and financial support for WHO program activities in Chad. This involves meticulous preparation, processing, and follow-up of administrative files, including missions, contracts, and reports. The role also encompasses managing financial aspects such as budget preparation, expenditure tracking, payment processing, and fund justification. By ensuring compliance with WHO procedures and reducing processing times, the assistant directly contributes to the efficient and effective delivery of field operations and strengthens coordination with technical teams, partners, and suppliers.
Responsibilities
Key responsibilities include entering approved dossiers into GSM for issuing Purchase Orders (POs), Direct Financial Commitments (DFCs), General Expenditure Statements (GES), Letters of Assistance (LOAs), Direct Imprests (DIs), Goods, and Imprest credit cards. The role involves monitoring consultant supervision missions and supporting internal/external missions for program colleagues. It also requires tracking program activity implementation dossiers from fund disbursement to fund transfers to the Ministry of Public Health, processing activity payments via mobile operators, and assisting with the closure of DFCs and DIs. The assistant will also follow up on the implementation of program activities with the Ministry and contribute to financial reporting and activity closure.
Work Experience
Essential: Five years of experience in administrative positions, preferably within the United Nations system, with a good understanding of the Organization. Desirable: Good knowledge of UN financial and procurement procedures.
Skills
Ability to work in rural and multicultural environments. Proficiency in computer tools. Professional proficiency in French. Intermediate proficiency in English.