Finance Associate
Organizational Context
The World Health Organization (WHO) in Solomon Islands aims to ensure a functional healthcare system that delivers accessible, affordable, and equitable services to all citizens. This role supports the WHO's presence and contributes to achieving these overarching health goals within the country.
Job Purpose
The Finance Associate will contribute to the WHO's mission in Solomon Islands by ensuring a functional healthcare system through effective financial management. This role serves as a key point of contact for budget and finance matters, providing essential guidance and support for operational planning, workplan management, and financial compliance. The position ensures the accurate and timely processing of financial transactions, monitors expenditures against budgets and donor agreements, and identifies areas for improvement in financial processes. By maintaining financial integrity and supporting operational efficiency, the role directly contributes to the delivery of responsive, quality health services accessible to the entire population.
Responsibilities
Serve as the primary focal point for all budget and finance-related inquiries, escalating issues as necessary. Provide expert guidance on the application of organizational rules, policies, and procedures. Monitor financial compliance, analyze funding statuses, planned costs, donor agreements, and expenditures. Offer support for operational planning and workplan management. Verify the completeness and accuracy of payment request documentation. Follow up on outstanding invoices and encumbrances with budget centers. Ensure the prompt processing of bank account replenishments. Review and process service registrations and reports from budget centers. Identify opportunities for process improvement and recommend capacity-building initiatives. Maintain the team's electronic filing system for technical documents and correspondence. Perform other assigned duties as directed by the supervisor.
Work Experience
Essential: A minimum of eight years of relevant experience in general office or administrative support, with significant experience in finance-related activities and processes. Desirable: Experience in an international organization, with exposure to high-level government interactions, and familiarity with WHO administrative procedures.
Skills
Budgeting, finance, and procurement expertise; data analysis; sound judgment; ability to work under pressure and meet deadlines; integrity; tact; strong written and oral communication; interpersonal skills; knowledge of administrative rules and policies; planning and organizational skills; financial reporting; AI tools proficiency; proficiency in ERP systems (e.g., Workday) and office software.