Asistente de Logística (Almacenes e Inventarios)
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP uses food assistance to support people recovering from conflict, disasters, and extreme weather. We are committed to diversity, inclusion, and investing in our employees' personal and professional development.
Job Purpose
The Logistics Assistant (Warehouses and Inventories) will provide crucial support to WFP's logistical operations by meticulously managing warehouses and inventories. This role is essential for ensuring the accurate control, storage, recording, and distribution of goods and supplies, directly contributing to the efficiency of the supply chain. The incumbent will be responsible for maintaining precise inventory records, conducting regular stock checks and reconciliations, and ensuring the proper handling and conservation of products according to quality and safety standards. Furthermore, the position involves preparing and updating logistical documentation, supporting the tracking of deliveries and distributions, and compiling data for operational reports to aid decision-making. Effective coordination with internal units, suppliers, and partners is key to guaranteeing timely and high-quality operations.
Responsibilities
The Logistics Assistant, under the supervision of the Supply Chain Manager, is responsible for supporting the management of logistical and warehouse operations. This includes ensuring the timely reception, storage, and dispatch of goods, materials, and supplies. A key duty is maintaining accurate records of warehouse and inventory transactions, ensuring proper traceability and stock control within corporate IT systems. The role involves conducting regular inventory checks, physical stock verifications, and reconciliations, promptly identifying and reporting any discrepancies. Ensuring the correct storage, handling, and preservation of products in compliance with established procedures, quality, and safety standards is crucial. The assistant will prepare and update logistics and warehouse documentation, such as dispatch guides, inventory reports, and reception records. They will support the tracking of deliveries, distribution of supplies, and inventory movements to guarantee the timely availability of operational resources. Furthermore, the role requires gathering, analyzing, and consolidating logistics data for periodic reports and operational summaries to aid decision-making. Support in the administrative management of suppliers and logistics services, including tracking deliveries and validating documentation, is also part of the responsibilities. Effective communication with internal units, partners, and suppliers is essential to ensure smooth logistical operations. Finally, the assistant will identify opportunities for improvement in logistics and warehouse processes to enhance operational efficiency and accountability.
Work Experience
Requires 3 years of progressive experience in logistics, warehouse management, inventory control, asset management, procurement, transportation, or related administrative functions. Experience in supply chain processes, asset handling, and internal control procedures is also valued.
Skills
Logistics operations, Warehouse management, Inventory control, Supply chain efficiency, Record keeping, Physical inventory checks, Stock reconciliation, Product handling and storage, Logistics documentation, Delivery tracking, Data analysis, Report generation, Vendor management, Internal coordination, Process improvement, SAP inventory management, Spanish language proficiency, English language proficiency