Logistics Assistant SSA
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. WFP Zambia's Country Strategic Plan (CSP) focuses on upstream technical assistance for nationally owned solutions, aligning with national priorities and global Sustainable Development Goals. The CSP aims to save lives in crises, build resilience, and strengthen national systems.
Job Purpose
The Logistics Assistant (Warehouse) reports to the Logistics Officer and is responsible for supporting the efficient and accountable management of warehouse and logistics operations. This role coordinates the safe receipt, storage, handling, dispatch, and tracking of commodities and supplies in line with WFP policies. Key responsibilities include overseeing daily warehouse activities, managing inventory, ensuring proper storage conditions, coordinating transport, and compiling operational reports. The incumbent will also support logistics planning, emergency preparedness, and liaise with various stakeholders to ensure effective service delivery and contribute to the overall objectives of the WFP Zambia Country Strategic Plan.
Responsibilities
The primary responsibilities involve overseeing and coordinating all aspects of daily warehouse operations to ensure the safe, efficient, and compliant handling of commodities, non-food items, and supplies. This includes managing the receipt, storage, and dispatch of goods, as well as supervising warehouse personnel, including storekeepers and casual labor, to ensure adherence to procedures and safety standards. A key function is maintaining accurate inventory records through diligent monitoring, reconciliation, and physical counts, reporting these activities in corporate systems. The role also focuses on optimizing warehouse space utilization and operational workflows for maximum efficiency. Furthermore, responsibilities extend to coordinating dispatch planning and transport scheduling for timely deliveries to various destinations. Performance monitoring of logistics service providers, compiling and analyzing operational data for reporting, and supporting logistics planning, including emergency preparedness and response activities, are also crucial. The position requires liaising with diverse stakeholders, including partners and government authorities, and contributing to capacity strengthening initiatives to enhance overall logistics service delivery.
Work Experience
Requires five years of experience in warehouse operations, inventory management, commodity handling, and stock control. This experience should be within humanitarian, development, commercial, or public-sector environments.
Skills
Warehouse Management, Inventory Control, Commodity Handling, Stock Control, Logistics Operations, Transport Coordination, Supply Chain Management, Emergency Preparedness, Data Analysis, Reporting, Supervision, Problem-Solving, Communication, Coordination, Attention to Detail