Logistics Associate (Workshop Supervisor/Foreman)
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. WFP uses food assistance to help people recover from conflict, disasters, and the impacts of climate change. We are committed to diversity, inclusion, and providing a supportive work environment where employees can grow professionally.
Job Purpose
The Logistics Associate (Workshop Supervisor/Foreman) is responsible for overseeing all vehicular asset repairs and maintenance within the country/area office. This role ensures that all WFP vehicles are maintained to a high standard and remain roadworthy through efficient supervision of scheduled maintenance, repairs, and reconditioning. The incumbent will manage workshop operations, including materials management for spare parts, tyres, and lubricants, and ensure accurate record-keeping and data entry into the Fleet Management System (FMS). This position also involves supervising workshop staff, controlling operational costs, implementing best practices, and ensuring compliance with WFP policies, health, safety, and environmental standards.
Responsibilities
The primary responsibility is to supervise all vehicular asset repairs and maintenance within the Country/Area Office, ensuring adherence to WFP's procedures and guidelines. This involves overseeing scheduled maintenance, overhauls, and repairs to maintain vehicles in optimal, roadworthy condition. A key aspect is managing workshop materials, including the control, justification, and issuance of spare parts, tires, and lubricants, as well as assisting in forecasting and requisitioning these items. The role requires meticulous record-keeping of tools and workshop equipment, and maintaining an inventory list. Supervision extends to all workshop staff, ensuring work quality, punctuality, and accurate timesheet completion. Cost-effectiveness is crucial, involving the control of vehicle operational costs, preparing recommendations for write-offs, and investigating methods to reduce maintenance expenses. Utilizing VMRS for data analysis to improve maintenance and resolve technical issues is essential. The position also includes supervising tire management, ensuring proper workshop administration and accurate data entry into the Fleet Management System (FMS) for repairs, tires, and stock control. The incumbent must ensure timely and accurate reporting, analyze report quality, and supervise oil and lubricant quality. Implementing best practices, maintaining Key Performance Indicators (KPIs), and ensuring vehicles are adequately tracked via radio and GPS systems are also vital. Full compliance with WFP policies, health and safety regulations, and environmental considerations is mandatory. The role involves continuous data collection for fleet management improvements and fostering a positive team environment.
Work Experience
Requires at least 6 years of relevant experience in a position such as Fleet Officer, Workshop Supervisor, or a similar role within a company or NGO.
Skills
Vehicle maintenance and repair supervision, Materials management for spare parts and consumables, Inventory management of tools and equipment, Fleet management system (FMS) data entry and analysis, Tyre management, Oil and lubricant quality control, Vehicle tracking (VHF/HF radio, GPS), Health, safety, and environmental compliance, Team supervision and performance management, Cost-effectiveness analysis for fleet operations, Reporting and data analysis for maintenance improvements, Inter-unit coordination within logistics, Mechanical and technical troubleshooting, Driver and vehicle licensing compliance, Microsoft Office Suite proficiency, Computerized Fleet Management System experience, English and local language proficiency (Pashto/Dari) fluency