Logistics Assistant_(Warehouse Management System)_SC5
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. WFP uses food assistance to help people recover from conflict, disasters, and extreme weather. The organization values diversity, inclusion, and a commitment to its mission, striving for skilled and high-performing teams.
Job Purpose
The Logistics Assistant (Warehouse Management System) plays a crucial role in ensuring the accuracy, traceability, and integrity of inventory data within WFP's Central Medical Store (CMS). This position is responsible for meticulously recording all warehouse transactions, including receipts, transfers, issues, and adjustments, within the mSupply Warehouse Management System. The assistant will ensure complete product information, such as batch numbers and expiry dates, is maintained and will reconcile physical inventory with system records, investigating any discrepancies. By conducting data quality checks, supporting audits, and generating regular inventory reports, the Logistics Assistant contributes to enhanced transparency and operational efficiency throughout the supply chain, ultimately supporting WFP's mission to deliver vital assistance effectively.
Responsibilities
The Logistics Assistant - mSupply plays a crucial role in ensuring the accuracy, traceability, and integrity of inventory data within the Central Medical Store (CMS). This position is responsible for meticulously recording all warehouse transactions, including receipts, transfers, issues, returns, and adjustments, directly into the mSupply Warehouse Management System. A key duty involves maintaining complete product information, such as batch numbers, expiry dates, weights, and values, to enhance transparency throughout the supply chain. The assistant will reconcile physical inventory counts with mSupply records, investigating and resolving any discrepancies. They will also ensure all warehouse documentation is complete, accurate, and properly archived, conduct routine data quality checks, and support inventory audits and stock counts. Furthermore, the role involves generating regular inventory reports, dashboards, and analyses using mSupply and Excel, and providing support to CMS staff on mSupply processes and Standard Operating Procedure (SOP) compliance. The ultimate goal is to improve inventory visibility and stock traceability, contributing to the efficient operation of the medical store.
Work Experience
Requires a minimum of 5 years of experience in logistics, warehousing, inventory management, or supply chain operations. Essential skills include experience with warehouse management systems, inventory reconciliation, and logistics reporting. Knowledge of mSupply is highly desirable.
Skills
Inventory management, Data analysis, Microsoft Excel, Reporting, Dashboard development, SOP compliance, Warehouse operations, Logistics, Attention to detail, Organizational skills, Communication skills