Storekeeper
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. Operating in Timor-Leste since 1999, WFP focuses on strengthening food security, nutrition, and resilience, addressing challenges exacerbated by climate change and supporting the country's development priorities.
Job Purpose
The Storekeeper is responsible for managing the receipt, dispatch, and verification of commodities to ensure the highest quality of warehouse operations and minimize losses. This role is crucial for maintaining optimal storage conditions in compliance with WFP's stringent warehouse standards and established guidelines. The Storekeeper will accurately process warehouse and transport documents, maintain confidential files, and ensure precise inventory records for timely reporting of commodity movements. They will conduct daily reconciliations and inventory checks, perform inspections to assess commodity quantity and quality, and promptly investigate any discrepancies or damages, recommending solutions. Safeguarding commodities through preventive measures and ensuring efficient space planning are key responsibilities, alongside providing on-the-job training to warehouse staff to foster high performance.
Responsibilities
The primary responsibilities involve the meticulous receipt and dispatch of commodities, including transhipment operations, ensuring strict adherence to official documentation like waybills and delivery notes. This includes verifying the physical count and quality of goods against established standards. A key duty is the preparation, verification, and signing of warehouse and transport documents, alongside maintaining confidential files and accurate transaction records for timely reporting of commodity movements. Daily warehouse closing reconciliations and inventory checks are crucial for supporting internal control systems. The role also requires performing daily inspections, reporting on commodity quantity and quality, analyzing stock discrepancies or damages, investigating missing quantities, and preparing loss reports with recommended solutions. Implementing measures to safeguard commodities, ensuring quality control through preventive actions, and monitoring warehouse and commodity conditions for efficient space planning and organized storage are also vital. Finally, providing guidance and on-the-job training to warehouse staff is expected to foster their development and enhance team performance.
Work Experience
The role requires experience in using logistics databases for reports, managing warehouses with both food and non-food items, and overseeing inventories. Additionally, candidates should have experience coordinating with government bodies and third-party service providers, as well as processing invoices.
Skills
Warehouse Management, Inventory Control, Logistics, Commodity Handling, Documentation, Reporting, Quality Control, Team Training, Data Entry, Communication