Procurement Associate
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building pathways to peace, stability, and prosperity. WFP assists over 115.5 million people in 120+ countries, delivering food assistance in emergencies and supporting communities in overcoming challenges. Awarded the Nobel Peace Prize in 2020, WFP's mission is to reach millions across the globe.
Job Purpose
The Procurement Associate G6 will provide essential coordination, administrative, and research support for procurement activities, ensuring the efficient and effective acquisition of goods and services. This role is crucial for supporting WFP operations by overseeing procurement support activities, ensuring compliance, and achieving cost-effectiveness. The incumbent will contribute to procurement planning, sourcing, contract management, and market analysis, while also offering technical guidance to procurement support staff. Key responsibilities include preparing purchase orders, managing supplier relationships, resolving delivery issues, and maintaining accurate procurement records to facilitate informed decision-making and operational continuity.
Responsibilities
The role involves providing comprehensive operational coordination and administrative support for procurement projects and activities, ensuring adherence to standard processes for the effective acquisition of goods and services. Key responsibilities include identifying and vetting potential suppliers, compiling necessary documentation for supplier selection, and reviewing/prioritizing purchasing requests to secure goods and services at the lowest cost. The position contributes to supplier negotiations on terms and conditions, prepares purchase orders and contracts for approval, and resolves issues related to delivered goods. It also entails researching, analyzing data, and producing reports to inform decision-making by Procurement Officers. Maintaining accurate databases and records, fostering relationships with internal counterparts for program alignment, and supervising support staff are also crucial. Furthermore, the role requires adherence to emergency preparedness practices for rapid response deployment and performing other related duties as needed, all under the direct supervision of the head of procurement.
Work Experience
Requires at least six years of progressively responsible experience in procurement or supply chain.
Skills
Procurement, Supply Chain Management, Contract Management, Market Analysis, Supplier Relationship Management, Negotiation, Data Analysis, Report Writing, Database Management, Team Supervision, Emergency Preparedness, Administrative Services, Research Support, Cost-Effectiveness, Compliance, Ethics, Communication, Presentation Skills