Asistente de Compras
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and stability through food assistance. WFP operates globally, assisting people recovering from conflict, disasters, and the impacts of extreme weather. The organization values diversity, inclusion, and a commitment to its mission.
Job Purpose
The Procurement Assistant will support the efficient and effective delivery of procurement services by executing assigned acquisition processes in accordance with WFP policies and procedures. This role involves managing procurement documentation and records to ensure traceability and compliance, and supporting tender processes, evaluations, and awards to promote transparency and competition. The assistant will maintain the supplier database, conduct market analysis to strengthen sourcing, and prepare reports and indicators to contribute to the continuous improvement of procurement services. This position is crucial for ensuring timely and compliant acquisition of goods and services necessary for WFP's operational activities.
Responsibilities
The role of the Purchasing Assistant involves executing and applying guidelines, processes, and procedures to ensure the efficient and effective delivery of procurement services. Key responsibilities include managing assigned acquisition processes in accordance with WFP policies, ensuring proper documentation and record-keeping for traceability and compliance. The assistant will support tender management, evaluations, and awards, promoting transparency and competition, while maintaining an updated vendor database and conducting market analyses to strengthen sourcing. They will also prepare reports and procurement indicators, contributing to the continuous improvement of acquisition services. This includes performing timely administrative purchasing activities for goods and services, reviewing and prioritizing purchase requests, and ensuring all supporting documentation is complete. The role requires gathering and presenting information for informed decision-making, updating and maintaining relevant databases, and providing technical guidance on procurement processes to office staff. Additionally, the assistant will issue monthly reports on key indicators, apply standard emergency preparedness practices, and perform other related tasks as assigned.
Work Experience
The role requires a minimum of 5 years of experience as a buyer. Experience working within a United Nations agency is desirable. Proficiency in advanced Excel and familiarity with SAP MM module or Coupa purchasing platform are also preferred. Strong administrative, analytical, and communication skills are essential, along with experience in vendor relations and reporting.
Skills
Procurement processes, Documentation management, Tender management, Supplier database management, Market analysis, Reporting, Administrative tasks, Data collection, Contract negotiation, Communication, Problem-solving, Organization, Confidentiality, Analysis, Emergency preparedness