Fuel Storekeeper
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP uses food assistance to help people recover from conflict, disasters, and extreme weather. We are committed to a diverse, skilled, and high-performing workforce operating in an inclusive environment, guided by our core values.
Job Purpose
The Fuel Storekeeper is responsible for the safe and efficient management of fuel stocks and distribution. This role ensures compliance with all safety and security regulations related to fuel storage and handling, maintaining accurate inventory records, and overseeing the proper dispensing of fuel to authorized equipment. The incumbent will conduct regular physical inventory counts, manage daily stock levels, and report any discrepancies immediately. Key responsibilities include receiving fuel, documenting all transactions, preparing daily and monthly fuel reports, and ensuring the availability of adequate equipment for safe operations. This position is crucial for maintaining the operational readiness of WFP's fleet and equipment by ensuring a reliable and secure fuel supply.
Responsibilities
The primary responsibilities involve the meticulous supervision of fuel storage and distribution points, ensuring strict adherence to all safety and security protocols for fuel handling. This includes overseeing fuel distribution staff, verifying operational procedures, and confirming the proper functioning and regulatory compliance of essential equipment like pumps and fire extinguishers. A key duty is participating in monthly physical inventory counts and accurately documenting all fuel receipts from suppliers or other locations, noting any discrepancies. The role also entails organizing fuel dispensing to authorized equipment based on approved vouchers, conducting twice-daily dipstick measurements, and meticulously maintaining daily fuel stock records in various systems. Furthermore, the position requires performing random checks during fueling operations, promptly reporting any variances between actual and recorded fuel balances to supervisors, and registering all fuel vouchers. Daily and monthly fuel reports detailing receipts, issues, and remaining balances must be prepared and submitted. Providing technical support to staff involved in fuel management and performing other assigned duties are also integral aspects of this role.
Work Experience
The World Food Programme (WFP) seeks candidates for roles involving fuel management. Key responsibilities include supervising fuel storage and distribution, ensuring safety and security compliance, managing inventory, documenting fuel receipts and issues, conducting daily measurements, maintaining accurate records in the Fuel Management System (FMS), and preparing reports. The role may also involve providing technical support to staff and performing other assigned duties. Candidates are expected to have a strong understanding of fuel handling procedures and record-keeping.
Skills
Fuel storage and distribution management, Safety and security compliance, Inventory management, Record keeping and reporting, Staff supervision and guidance, Equipment maintenance, Procurement documentation, Fuel dispensing procedures, Discrepancy reporting, Technical support