Business Support Associate - Supply Chain
Organizational Context
The World Food Programme (WFP) Cambodia operates within the framework of its Country Strategic Plan, collaborating with governmental, developmental, and humanitarian partners. The organization aims to enhance food security, nutrition, and resilience nationwide. The Business Support Associate plays a crucial role in supporting these objectives by ensuring the efficient and compliant delivery of essential goods and services.
Job Purpose
The Business Support Associate - Supply Chain is responsible for providing comprehensive operational, administrative, and coordination support across WFP Cambodia's supply chain functions. This includes overseeing procurement, contracting, logistics, inventory management, and vendor relations to ensure the timely, cost-effective, and compliant delivery of goods and services. The role is critical in supporting programme implementation and achieving organizational objectives by maintaining efficient operations, managing data, fostering stakeholder relationships, and contributing to continuous process improvement within the supply chain framework.
Responsibilities
The primary responsibility is to coordinate comprehensive end-to-end supply chain operations, encompassing procurement, contracting, logistics, warehousing, inventory management, and distribution to ensure efficient and timely delivery of goods and services. This involves managing the entire sourcing and vendor engagement lifecycle, from market assessments and supplier selection through tendering, contract preparation, and ongoing performance monitoring, including the resolution of operational issues. A key duty is overseeing the physical movement, storage, and control of supplies, maintaining accurate inventory records, tracking shipments, managing customs clearance, and ensuring strict adherence to operational procedures. Furthermore, the role requires maintaining robust supply chain information and reporting systems, analyzing operational data to generate reports that support planning, performance monitoring, compliance, and informed decision-making. Financial and operational planning support is also crucial, involving budget monitoring, resource management, audit readiness, risk mitigation, and ensuring compliance with organizational policies. Finally, the position demands building and nurturing effective relationships with both internal and external stakeholders, supervising support staff when necessary, and actively contributing to emergency preparedness, response activities, and continuous process improvement initiatives.
Work Experience
Requires a minimum of six years of relevant experience in supply chain management, procurement, logistics, warehousing, or similar operational fields. Experience in supply and demand planning, inventory management, transportation, sourcing, contract administration, vendor performance management, and using ERP systems for reporting is also desired.
Skills
Supply Chain Management, Procurement, Logistics, Warehousing, Inventory Management, Contracting, Vendor Relations, Data Analysis, Reporting, Budget Monitoring, Stakeholder Engagement, Emergency Preparedness, Process Improvement