VA022-2026 Site Maintenance Assistant (SC3) Qamihsli
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. Operating in Syria since 1964, WFP provides vital assistance to over 70% of the population, focusing on emergency relief, resilience-building, and strengthening social safety nets. The organization is committed to diversity and inclusion, offering a dynamic work environment.
Job Purpose
The Site Maintenance Assistant will perform a variety of maintenance tasks to ensure a safe, comfortable, and reliable working environment at the Qamishli office. This includes planning and executing preventive maintenance for essential equipment like generators and water systems, coordinating cleaning and portering services, and performing installations and repairs of plumbing and electrical components. The role also involves maintaining accurate inventory records, assisting with asset management, and providing technical guidance to external contractors. Additionally, the assistant will support fleet management by tracking fuel, invoices, and maintenance requests, contributing to the overall efficiency and cost-effectiveness of site operations.
Responsibilities
The Site Maintenance Assistant role is crucial for ensuring a safe, comfortable, and reliable working environment within the World Food Programme (WFP) operations. Key responsibilities include planning and executing a variety of site maintenance tasks, encompassing both preventive and ad hoc repairs. This involves regular maintenance of essential equipment such as generators, solar systems, water heaters, and pumps to ensure their optimal functioning. The role also requires coordinating cleaning and portering services, including moving assets, setting up event locations, and waste removal, to maintain an organized workspace. Performing installations and repairs on plumbing and electrical systems, adhering to safety standards, is also a core duty. Furthermore, the assistant will maintain accurate inventory records, assist with physical counts and reconciliation of assets, and manage the disposal of identified equipment according to WFP guidelines. Reporting on undertaken works, materials used, and maintaining generator fuel logbooks are essential for accurate accounting and future planning. The position involves providing technical guidance to external contractors, assisting in evaluating repair works, and contributing to cost-effective maintenance strategies. Additionally, the role supports fleet management by tracking spare parts, fuel logs, and vehicle maintenance, and verifying fuel invoices. The Site Maintenance Assistant will also follow up on vehicle maintenance requests and perform any additional tasks assigned by the supervisor, contributing to the overall efficiency of WFP's operational support.
Work Experience
Requires three or more years of experience in site maintenance and record-keeping procedures.
Skills
Site Maintenance, Plumbing, Electrical Repair, Inventory Management, Record Keeping, Report Compilation, Contractor Guidance, Price Comparison, Material Procurement, Vehicle Maintenance, Fuel Log Management, Machine Operation, Cleaning Services, Safety Precautions, Multitasking, Time Management, Accuracy, Responsibility, Punctuality, Honesty, Integrity, Correspondence Drafting, Teamwork, Cross-cultural Communication, Working in Various Weather Conditions