Business Support Assistant (budget & Programming and Finance)

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. WFP uses food assistance to help people recovering from conflict, disasters, and the impacts of climate change. We embrace diversity and are committed to equal employment opportunities for all.

Job Purpose

The Business Support Assistant (Budget & Programming and Finance) will provide essential support in monitoring budgets, analyzing financial performance, and ensuring compliance with WFP's financial policies and donor requirements. This role involves contributing to budget planning, grant analysis, and pipeline management to optimize resource utilization and operational effectiveness. The incumbent will maintain accurate financial records, prepare reports, and communicate with stakeholders on fund management matters. Additionally, they will offer procedural and technical guidance to staff, support the implementation of financial procedures, and assist in cash management. This position is crucial for ensuring the efficient and compliant financial operations of projects, particularly within the context of climate risk management initiatives in specific districts.

Responsibilities

The Business Support Assistant (Budget & Programming and Finance) role involves comprehensive budget monitoring and financial analysis to ensure compliance with WFP policies and donor requirements. Key responsibilities include reviewing budget plans, analyzing project financial performance, and making recommendations for resource optimization. The position requires providing basic analysis on fund and grant balances, identifying discrepancies, and supporting pipeline management to prevent operational disruptions. Accurate data entry into corporate systems and maintaining precise records are crucial for effective planning and decision-making. The role also entails compiling data for periodic and ad hoc reports, communicating with stakeholders on fund management matters, and providing guidance and on-the-job training to colleagues in budget planning and fund management. Additionally, the assistant will support the development and implementation of financial policies, monitor daily cash positions, process payments and invoices, and contribute to emergency preparedness practices to ensure timely resource deployment during crises. The role demands procedural and technical support in finance and budget areas, ensuring adherence to WFP financial rules and regulations, and coordinating with other teams for efficient service delivery.

Work Experience

A minimum of 5 years of prior experience in budget monitoring and finance, preferably within the UN or other INGOs, is required. Candidates should also have previous experience supporting the preparation and management of budgets.

Skills

Budget Monitoring, Financial Analysis, Grant Management, Pipeline Management, Data Entry, Record Keeping, Reporting, Communication, On-the-job Training, Emergency Preparedness, Financial Policy Compliance, Accounting Procedures, Cash Control, Expenditure Monitoring, Budget Forecasting, Financial Reporting, SAP (preferred), Attention to Detail, English, Urdu

Explore related opportunities