Admin & Logistics Assistant (Education)
Organizational Context
UNICEF is mandated by the UN General Assembly to advocate for children's rights, meet their basic needs, and expand their opportunities. It works to establish children's rights as international standards and mobilizes resources to help countries deliver services for children and families. UNICEF prioritizes disadvantaged children, responds to emergencies, and promotes equal rights for women and girls, contributing to sustainable human development and peace.
Job Purpose
Under the guidance of the UNICEF Sri Lanka Chief of Education, the UNV will provide essential coordination, operational, administrative, and logistical support. This role is crucial for facilitating the timely and effective implementation of the Education Section's activities. The UNV will contribute to the smooth running of educational programs by managing events, coordinating supplies, and ensuring efficient administrative processes, thereby supporting UNICEF's mission to improve children's lives in Sri Lanka.
Responsibilities
The Admin & Logistics Assistant will coordinate events and meetings, including planning, liaising with vendors for bookings, and providing on-site support. Responsibilities also include supply management and vendor coordination, such as following up on procurement requests, tracking supply status with programme teams and partners, maintaining accurate records, and facilitating communication between teams and the Supply Unit to prevent delays. Additionally, the role involves providing general administrative and logistical support and contributing to the improvement of coordination, follow-up, and tracking systems within the Education Section.
Work Experience
A minimum of 3 years of relevant professional experience is required, with a preference for 1-2 years in administrative, coordination, logistics, or programme support roles. Experience in event organization, procurement, or supply tracking is desirable. Familiarity with UN/UNICEF procedures and proficiency in Microsoft Office applications are also beneficial.
Skills
Core values include Care, Respect, Integrity, Trust, Accountability, and Sustainability. Functional competencies include building partnerships, self-awareness, driving results, innovation, managing ambiguity, strategic thinking, and collaboration. Specific skills required are in Administration, Logistics, procurement, commodities, Event organisation, and protocol services.